I spent the entire day at the French Embassy today. After a day like today I am proud to say that I work with people who are great problem solvers while remaining cool, collected and composed under pressure.
If I haven’t mentioned before Visas are hell for any Indian. It is easier if they have traveled a lot previously, but even if they have been abroad and returned there is no proof that they will return from this new location. They have to prove that they don’t have relatives in the area of visiting, and if they are not allowed to see them on tour unless it is supervised. They have to provide their bank and tax records for the last three years proving that they are not new money and will not try to buy their way out and that they are dutifully invested into their hometown in India.
To set the stage, we have been planning an incredibly complicated tour for a management group that has schools all over the country. Our main contact was sending students from 9 different schools and only 1-6 sutdents per school. Based on our contracts and rules there has to be an adult to accompany each group. This means that for every gateway that a school is flying out of there needs to be one adult to take then. Doesn’t seem like a difficult concept…
Well the Management decided to select a principal from Delhi to lead the students from Bombay, Why, that’s a great question. Hierarchy, favoritism…whatever you want to call it.
So anyway, there was now the teacher and 2 students living near Delhi, applying in Delhi, but flying out with the larger group from Bombay. Due to the strict rules of the embassy and trying to lower our risk of rejection we followed the governments suggestion and filed for the large group first. We were cutting it close with our timelines, but based on past experience it only takes 5-6 working days and we were applying with 8. We would get the visas back with enough time to spare. So we thought.
Mohit brought the applications to the Delhi VFS processing. Normally one of his friends is there and he takes the information and makes sure that it get processed on time. Today, the friend was not there, so he gave it to the recommended person. Mohit called the VFS later that day to ensure the applications were processed. All set. Great. So he called back a few days later to get the receipt to pick up the Passports. Turns out that the applications didn’t get processed until the next day because Mohit didn’t stand over his shoulder.
One day lost. We are now down to 7 working days for processing.
Wednesday I get pulled into the situation…you see Quinnen, there was going to be enough time, but there was a one-day delay and tomorrow is a French holiday…so no one is working. That means that we have exactly 6 working days for the processing. The Visas should be done by tomorrow, but we cannot risk it. If this teacher did not get the visa she would not be able to travel and the 9 students from Bombay would have to cancel, and then without this group there were not enough students to run the tour without taking major loss of money. It was a disaster.
“Quinnen, we need you to go to the French Embassy and get the Visas tomorrow. You can go first thing in the morning. They will let you in because you are an American. We are not allowed to go in at all unless we bribe them because we are Indian.”
I should have known right then and there that this was going to be an adventurous day.
8 am: early morning pick up from my house
9 am: meet Amisha at the French Embassy and get in line
9:30 am: signs of life emerge from inside. There were a lot of conversations in Hindi, people were being rejected left and right. Then I finally got to the door. I spoke fast, confidently, but respectfully, flashed my passport.
9:45 am: I was in the door of the waiting room. They weren’t even going to let Amisha in there until I argued and told them that she had to be able to come and sit down.
10:00 am: Communication is cut, my cell phone is left with the guards as I enter the belly of the beast.
I sat down and felt good that I made it this far. I was going over my gallant fight repeatedly in my head. Watching as this one woman determine people’s fate one after the next. No, Yes, No, No, No, Yes…I wasn’t nervous until I started to look around and see the jittery legs of everyone else.
11:30 am: I am finally called to the counter. I go with the firm but non-threatening approach. I am anxious, but I took a deep breath, “Hi, I am Quinnen from EF Educational Tours. How are you?” Smile. A return smile…great first step. I told her the scenario, handed her the receipt, and passport copies.
“That’s strange, I don’t even see them in our system. Please sit.” Shit! My heart started fluttering again. What was I going to do…everyone was relying on me to make magic happen.
11:50 am: I go back up to the counter. She found the forms. She said that they would be processed by the end of the day. “Really! Thank you so much. Can I come back here and get them from you later?” “No, you will have to go to the VFS. We will send them there.” “Okay, thank you!”
12:00 pm: I was so excited and couldn’t wait to get back out to Amisha and tell her the great news. She tells me that what I didn’t know is that the guard was rejected 3 people in front of me for the same reason, but she said that I spoke so quickly so he could barely understand and then flashed my passport and that is what got us in the door.
1:00 pm: I am back at the office and we are all celebrating…I still didn’t trust it. I told everyone to hold the applause until we had the passports in hands.
3:00 pm: Mohit leaves to the VFS to get there by 4:00 for pick-up
4:15pm: I get pulled into the side office by Amisha who said that Mohit told her that the Visas were never sent. “It’s okay,” I said as calmly as I could. “I will go right now, back to the embassy and get them. She gave me her word that they would be completed today.”
4:30 pm: I quietly slipped out of the office to not make a scene, and drove to the French embassy. I met Mohit there. Again slightly panicked but still with dire hope as we waiting in the line with all of the people who had the one piece of paper that we lacked, stating they could enter.
I get to the front. The same guard as the morning who was smiling with me earlier, denies my access now. Before I can even rebuttal, Mohit is there talking, explaining, pushing, all in Hindi. “He’s got this” I thought. NO. We are still not allowed to go in. We pulled off to the side. “Mohit, if I can just get in there I can get the passports. I really think that they are inside. What now?” “Just stand here for a second.”
The guard comes to the door again. We get rejected again. We pull off to the side once again. He looks at me, “this is going to take a little bit of money.” Just stay here. He disappears around the back to the rear door. He comes back 5 minutes later and said, now see. The guard will come to the door and call you in.
Sure enough, he played it off as nothing happened. “You.” He said pointing to me, they want to see you. I look at Mohit with a huge smile. “It’s all up to you now.” He said…great. Here we go.
I went back into the waiting room where there are about 30 Indians ready allow the same woman to call their fate once again. I sat down amongst them. As they left one by one, I was glad. That meant that there would be less people around when I had to try and work the system. Usually the smaller the audience the better chance you have of getting your way.
As soon as the Visa office walked out, she made eye contact with me and I could tell that she was surprised to see me.
I finally got tot the counter. First question, “Why are you here? I told you to go to the VFS.” “I know, I just came from the VFS and the Passports are not there like you said that they would be this morning.” “Take a seat I will check.”
Heart attack. She goes to check.
I get called back up to the desk. “You are right, they were never sent. I will process them here today.”
Excitement, heart jumping out of my body. I want to call Mohit, but I still don’t trust it until I have them in my hand.
More people go up to the counter and she tells them that actually things cannot be processed in time. Could this happen to me? Again another panic. I am starting to worry of the affect that this is going to have on my racing heart and blood pressure.
5:30 pm: I go up to the counter. I get the three Visas!
5:35 pm: I run out to Mohit and we are jumping like little school kids.
5:40 pm: We pay the guard and thank him. Discretely…
5:45 pm: Mohit calls the office, I call Satya. We make sure that the principal’s driver is still waiting at the office to take her passport. The other two would be shipped through cargo that night and make it to the children in time for their morning flights.
5:50 pm: We are in the car laughing uncontrollably so completely in disbelief that it all worked out.
6:00 pm: We return to the office where everyone has chips and beer waiting for us. This day made me lose hair and damaged my heart, it was exhilarating but I would never want to repeat it again.
J
Thank Goodness for Mohit and Amisha!